Current IP, Legislative & Paralegal Opportunities

**If you are interested in any of the opportunities listed below - or any other position in a law firm please contact Geri Moreland to discuss at  geri@capitolrecruiters.com

Capitol Recruiters Inc. is a legal recruiting company based in Washington, DC. We represent law firms. These positions are openings with our clients.

Litigation Docket Clerk - REMOTE, for global law firm. This position can be fully remote but candidates must be local to Los Angeles, San Francisco, or Palo Alto office in CA.

Candidates must have a Bachelor's degree and litigation docketing law firm experience. The role is fully remote but ideally candidates live local to one of the CA office locations. Prior California court docketing and court filing experience is required. This role is responsible for providing support to the automated docket/calendar system and procedures in California, and federal cases. This involves data entry, daily maintenance, and case teams’ coordination.

Duties: Under attorney supervision, enter docket dates from court documents and correspondence and confirm appropriate maintenance of data in the CourtAlert system. Daily preparation/distribution of reports from the docketing system. Support for information workflows related to scheduling/calendaring/procedures in litigation matters in CA. Assess processes and recommend improvements to systems and procedures related to docketing. Respond to requests regarding litigation scheduling, and court rules. First-level support for CA state and federal ECF, pleadings and court papers filing, and case record file access. Provide back up support for general paralegal tasks.

Position Requirements: Bachelor’s degree required. Must have at least 1-3 years of docketing or similar litigation calendar database experience at a large law firm. Hands-on experience with CourtAlert system preferred. Working knowledge of CA and Federal court rules, including local rules of the various courts in CA essential. Excellent organizational, interpersonal and written communication skills, with a strong service orientation. Prior paralegal experience is a plus. Flexibility for OT. Proficiency with Microsoft Office. Salary range is $88-$100k or more plus OT pay and bonus.

Senior Trademark Paralegal – for top tier global law firm.  This role is responsible for supporting the  Trademark Prosecution practice group and can be located out of Chicago, New York, or Washington, DC office. **Candidates should submit a cover letter and a short writing sample for consideration.  

Responsibilities:  Preparing/filing/maintaining trademark documents with the U.S. Patent and Trademark Office (USPTO) and foreign trademark offices, including applications, responses to office actions, statements of use, extensions of time, notices of allowance, ownership or name changes, post-publication amendments, powers of attorney, petitions, assignments, and renewal filings (Sections 8, 9, and 15). Generating and reviewing global trademark search reports using SAEGIS and Corsearch. Preparing client cost estimate spreadsheets. Establishing and maintaining trademark files and related document collections. Drafting routine correspondence and communications. Managing docket entries, including tracking, clearing deadlines, and maintaining reminders. Communicating with clients and foreign trademark agents regarding filings and status updates. 

Position Requirements: Bachelor’s degree ideal. Must have a minimum of three years of experience in domestic and international trademark prosecution. Experience with Microsoft Office Suite, electronic intellectual property resources, the USPTO website, and IP docketing systems such as Inprotech. TTAB experience preferred. Ability to manage and prioritize a high-volume workload. Exceptional attention to detail and ability to analyze and address complex information. Strong interpersonal and written communication skills. Flexibility to work overtime as needed, including evenings, weekends, and occasional travel. Salary for this position is $92k - $130k commensurate with experience and location. 

Trademark Docketing Clerk  - Fully REMOTE - for prominent global law firm with large IP practice group.  Candidates can be based out of the DC or NYC office and mustlive within commuting distance to one. This role supports the Trademark team of attorneys and paralegals. This role is responsible for database administration of domestic and foreign trademark registrations and applications, third-party disputes, trademark opposition, cancellation and invalidity proceedings, domain name registrations, and other trademark matters.

Duties: Enter deadlines regarding domestic/foreign trademark registrations and applications, third-party disputes, trademark opposition, cancellation/invalidity proceedings, domain name registrations, and other trademark info into trademark database. Correct errors and maintain info  in trademark database. Regularly review docket to make sure deadlines are met and attorneys/paralegals are alerted to upcoming deadlines. Generate trademark deadlines/status reports. Formulate standard form letters/emails to clients regarding status of domestic and foreign trademark registrations and applications, and issuance of trademark registration certificates.

Requirements: Must have at least one full year of Trademark paralegal or clerk experience in a large law firm or corporate legal department. Experience with WebTMS (or similar) Trademark Management software. Experience with trademark prosecution filing processes and requirements. Detail and organizational skills. Strong interpersonal and written communication skills. Bachelor’s degree.  Salary range is $75k - $94k, plus paid OT and generous benefits package.

Senior Manager of IP – for top tier global law firm client in Washington, DC.  This role is responsible for the firmwide IP Prosecution practice management.  

Duties:  Supervise several direct reports including Docketing, Patent Agent, Patent Law Clerk, and IP administrative staff team. Develop best practices and procedures for the department. Conducts performance ‎appraisals/evaluations and professional development plans. Manages foreign and domestic IP Prosecution dockets, including patents, trademarks, and copyrights. Monitors IP law updates and trends in foreign and domestic jurisdictions. IP team liaison with internal departments. Manages relationships with third-party agencies. Coordinates IP staff training and development. Supervises complex IP projects for attorneys. Reviews departmental budget and expenses. Manages case/client intake and file transfer processes. Responsible for general prosecution support functions.

Requirements: Bachelor’s degree required. Must have at least eight years relevant IP experience and three years of supervisory experience. Fluency with Microsoft Office Suite, electronic intellectual property resources, the USPTO website, and IP docketing systems such as Inprotech.  Familiarity with SAEGIS and Coresearch. Salary range is $154k to $192k commensurate with experience.

Senior Litigation Paralegal - Trial experience, for powerhouse global law firm with offices in California.**Hybrid position located in San Francisco, Palo Alto, or Los Angeles, CA office. **Ideal candidate is an experienced, career-track litigation paralegal with substantial work experience in AmLaw 100 firms or specialized boutique law firms, trial prep and trial experience, and a Bachelor's degree. Five plus years of litigation paralegal experience is required. Recent trial experience, trial prep, and experience traveling to trial as needed, setting up war rooms, etc.is required. Candidates must also have strong cite checking experience. This position will contribute as lead paralegal on large, complex cases and provide instruction and informal mentorship to junior paralegals at the Firm.

Duties: All elements of litigation case management, including file management, discovery, and trial activities. Utilize case calendaring system to track filings and appropriately distribute information. Utilize existing systems and procedures and/or establish new procedures to facilitate organization and retrieval of documents by and for the attorneys on the case team. On a case-specific basis, coordinate and oversee the tasks of more junior paralegals and other support staff as needed on large litigation matters and/or investigations in all phases of litigation from discovery through trial/arbitration. Liaise between case team attorneys and support staff as needed to ensure that case-specific paralegal services meet expectations. Interact with outside entities (such as courts, government agencies, expert witnesses, corporations, vendors, and other law firms) to gather information or coordinate activities as needed in support of firm trials and arbitrations. Lead discovery and witness preparation  support efforts. Draft, review, and/or analyze routine legal documents as requested; conduct legal research. Provide formal and/or informal guidance and training to more junior paralegals regarding litigation procedures and best practices.

Position Requirements: **Must have at least five years of work experience as a litigation paralegal in an AmLaw 100 firm or specialized litigation firm. Experience with all stages of litigation, including intake, discovery, and trial. Experience preparing for and attending trials/arbitrations/hearings. Experience coordinating trial/arbitration logistics. Experience developing and maintaining processes to maintain paper and electronic case files. Proficiency with cite-checking and Bluebook rules. Ability to work concurrently on a variety of projects with changing priorities. Excellent written and verbal communication skills. Experience with court and administrative agency filings, including electronic or e-filings. Experience using e-discovery databases (e.g. Relativity, Nuix). Experience using litigation support software for managing files and transcripts preferred. (e.g. LiveNote, CaseMap, etc.) Proficiency using LexisNexis, Westlaw, and Adobe Acrobat in a legal setting. **Bachelor’s degree required. Paralegal certificate preferred. Flexibility for overtime work and travel. Salary is $87k - $140k plus OT, bonus and generous employee benefits.

NY Law firm client is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, religion,  national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion.

CA Law firm client will consider qualified applicants with arrest or conviction records for employment in accordance with applicable laws, including the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.