Current IP, Legislative & Paralegal Opportunities

**If you are interested in any of the opportunities listed below - or any other position in a law firm please contact Geri Moreland to discuss at  geri@capitolrecruiters.com.

Trademark Paralegal – For prominent global law firm in Washington, DC.  Some of the duties for this position:

Prepare/file trademark registration applications, statements of use, extension requests, affidavits of use and incontestability, renewal applications, notices of opposition, cancellation petitions and other papers with the U.S. Patent and Trademark Office (USPTO) or the Trademark Trial and Appeal Board (TTAB).

Prepare/file trademark applications and associated documents using TEAS and TEAS Plus, TTAB filings using ESTTA, and trademark assignment, security interests and other trademark chain of title recordations using ETAS.

Conduct trademark screening clearance searches and other internet-based factual research.

Review docket on a regular basis to ensure that deadlines are met and that attorneys are notified on a regular basis of upcoming deadlines; generate standard and customized status reports as needed.

Draft written communications to clients, foreign counsel and PTO.

Supervise inputting of deadlines and management of database of domestic and foreign trademarks registrations, domain names, and opposition and cancellation proceedings maintained by docketing clerk.

Collect evidence of use for prosecution, maintenance, and administrative litigation matters.

Position Requirements:   Bachelor’s degree preferred, 3+ years trademark paralegal experience, fluency with PATTSY WAVE (or similar software), CPI Trademark Management software, and all aspects of Trademark Office portals (e.g., TESS, TEAS, TSDR, ESTTA, TTABVUE, and ETAS), experience with trademark prosecution filings and requirements, including different types of trademark applications, and requirements for statements of use, extension requests, affidavits of use and incontestability, renewal applications and other papers filed with the USPTO, strong interpersonal and written communication skills; strong service orientation, and attention to detail.  Salary is commensurate with experience.

Patent Docketing Specialist – for large law firm with expanding IP department.  This position is responsible for day-to-day docketing functions of domestic/foreign patent prosecution for a growing and talented intellectual property law practice.  Responsibilities include: Process incoming communication related to US and foreign patent prosecution; distinguishing pertinent information and entering into the docketing database, reconcile as-filed documents, acknowledgment receipts, docket sheets, attorney comments and incoming/outgoing communication against docketed due dates in order to clear dockets, monitor departmental email for incoming communication and make appropriate docket updates, prepare system reports and customized queries upon request or on a routine basis, research/resolve docketing inaccuracies and answer questions related to the docket, update case data using official online databases for US and foreign patent matters, assist with new client intake and client portfolio transfers.  Position Requirements:  2+ years of patent docketing experience and thorough knowledge/understanding of patent prosecution procedures, terminology and deadlines. Bachelor’s  degree preferred, experience using CPI/Patricia preferred.  Salary is commensurate with experience.

Senior Corporate Paralegal – for prominent global law firm in Washington, DC.  This position is responsible for assisting with corporate transactions such as venture formations, foreign qualifications, reinstatements, acquisitions, mergers, withdrawals, dissolutions and stock issuance transactions.  Some of the duties for this position include: Assist with some SEC filings including Form D filings, Confidential Treatment requests and Registration Statements; proofread agreements; create/revise drafts of transactional documents; provide pre-closing, closing and post-closing assistance, including: prepare closing sets, closing memorandum and closing documents; order certified charters, good standing certificates, tax status certificates; coordinate filings, stock and wire transfers; organize Statements of Work, and other common technical, business and operations exhibits; assist with IP searches, including domain registration and related title searches for copyrights, patents and trademarks, as well as litigation searches; coordinate IP diligence in support of transactions; compile, analyze and summarize information; conduct corporate, securities, IP, and related legal and business research using Westlaw, and Lexis/Nexis; assist with other projects and duties as assigned. 

Position Requirements: Bachelor’s degree required; graduate degree is a plus, must have at least 5 years of transactional paralegal experience at a large law firm in-house corporate legal department, strong interpersonal and written communication skills required, proven analytical, organizational and trouble-shooting skills, strong research skills with fluency utilizing Westlaw, LexisNexis, SEC/EDGAR and other financial services and legal research tools and services.  Flexibility for overtime, and occasional travel as needed.  Salary is commensurate with experience.

Project Manager – for Litigation Support/E-Discovery department of global law firm. This position is responsible for managing the selection/utilization of current litigation support technologies, and case-specific information management techniques, processes, and tools by litigation teams. Candidate will make recommendations to lawyers and clients regarding case support strategies and staffing, developing litigation support and discovery approaches and budgets, and coordinating/managing vendors. This position is also responsible for mentoring support staff on cases and often will participate as a case team member.  Duties for this position include: 

Acting as project leader on assigned cases or lead during specific phases of large litigation matters such as discovery, or trial prep and location setup.

Early in the case lifecycle, work with client representatives, lawyers, paralegals, and vendors to assist in hardcopy document and digital content collection, distribution or production regarding litigation matters.

Coordinate with lawyers, paralegals, and other LSS members, and vendors ensuring accurate, and efficient management of document review and production.

Conduct and participate in training and coaching lawyers and paralegals regarding best and most efficient use of the LSS supported software tools and techniques.

Work with the Director on staffing cases, projects, project plans and budgets for case support.

Coordinate with consultants, vendors, and firm IT staff to ensure proper delivery of services to case teams.

Position Requirements: Bachelor’s degree, 5+ years of experience in litigation support or paralegal area of a large law firm including trial experience; flexibility to travel to other offices and to trial sites; thorough understanding of typical litigation matter process, and of common litigation support, discovery and e-discovery management concepts, procedures, and systems; superior interpersonal and written communication skills; proven organizational and technical skills; proficiency with MS Office; significant experience with various litigation support database software tools and vendors. Salary is commensurate with experience.

Senior Analyst, Litigation Support – For Highly regarded law firm. This position is responsible for general litigation technology support to case teams and serves as liaison between attorneys, paralegals, internal support groups and outside service providers. Candidate will function as hands-on technical expert, performing data intake and manipulation tasks required by their cases. Some of the duties for this position include: assisting attorneys and paralegals regarding case needs to identify discovery document management tools and solutions for transcripts, pleadings and correspondence. The Senior Analyst will plan, schedule and budget for case specific support such as document collection, processing, review, production and trial; advises case teams on Firm’s Best Practices for managing electronic discovery. Candidate will coordinate with IT and administrative departments to support case team requirements for services such as SFTP transfer, securing source code, and war room setup, administer document review databases, including user rights management, database and coding form design, indexing, import/export of fielded data, OCR/extracted text, and metadata, prepare early case reports of load files and raw data using tools such as Microsoft Access, Excel, text editors, and LAW, acts as a mentor for more junior members of the department. Position Requirements: must have at least 4+ years of experience in a large law firm or legal environment in progressively more responsible litigation support positions, superior interpersonal and technical writing communication skills, strong service orientation with the ability to develop effective working relationships with others, including legal teams and vendors, and mentees, familiarity with methods to identify duplicates, near duplicates, email threads, and families within document collections, experience in case management to initiate and navigate vendor relationships on cases that may be large or have special needs, proven success as a team leader who will coordinate tasks with others in the department and with vendors, extensive knowledge of multiple document review tools such as Ringtail, Concordance, Relativity, EZReview, or Kroll Ontrack Inview. LiveNote, IPRO, or other similar tools is required, experience supporting tools for case and transcript management such as CaseMap and LiveNote. Candidate should have flexibility to occasionally travel as needed to other offices and trial sites, prior trial experience ideal, Bachelor’s degree required. Salary plus OT and generous employee benefits offered.

Litigation Support Analyst – for prominent global law firm in Washington, DC. This position is responsible for providing litigation technology support to case teams and functions as interface between attorneys, paralegals, internal support groups and outside service providers. Candidate will be the technical expert, conducting data intake and manipulation tasks required by their cases. Some of the duties for this position: Assists attorneys and paralegals to identify discovery document management tools and solutions for transcripts, pleadings and correspondence; prepare plans, schedules and budgets for case support such as document selection, processing, review, production and trial; advises case teams on Firm’s Best Practices for managing electronic discovery, develops working relationships with client-approved vendors, communicates data specifications and requirements effectively, administers document review databases, including user rights management, database and coding form design, indexing, import/export of fielded data, OCR/extracted text, and metadata, manipulates and prepares early case reports of load files and raw data using tools such as Microsoft Access, Excel, text editors, dtSearch, and LAW, prepares small document collections for review by processing data using LAW. Also coordinates similar processing for larger collections with outside processing providers, assists with preparation of search strategy for culling of documents based on discussions with legal team and knowledge of query syntax in early case assessment/culling and document review platforms, provides training and support of Firm Software (Ringtail, Concordance, LiveNote, and CaseMap) to legal teams and corporate clients, assists department leadership and other Analysts in preparation of various standardized procedures and materials, participates in presentations and training on various litigation support topics. Position Requirements:
2+ years of experience in a law firm with a thorough understanding of the requirements of litigation support, legal documents, and procedural requirements, trial experience ideal
Excellent communication, organizational, technical writing and interpersonal skills
Strong service orientation and ability to develop effective working relationships with others
Working knowledge of multiple document review tools such as Ringtail, Concordance, IPRO, Relativity, EZReview, or Kroll Ontrack Inview, LiveNote or similar is required
Must be able to support end-users and perform administrative tasks, experience supporting tools for case and transcript management such as CaseMap and LiveNote
Ability to work under pressure and to facilitate solutions
A self-starter with minimal supervision required
Proven ability to learn and adjust to new software without formal training
Flexibility for overtime and/or travel for trials
Salary is commensurate with experience plus paid overtime.