Legal Recruiting Assistant – for top tier law firm in Washington, DC. This position provides support to the Legal Recruiting department and assists with coordination of the Summer Associate Program. Responsibilities for this position: assists with the on-campus interview process; acts as first point of contact for Recruiting Department front desk area and phones; monitors the Legal Recruiting email account; assists with organization of candidate applications for lateral associate and judicial clerk positions; maintains legal recruiting database, viRecruit, and candidate files; prepares correspondence to potential candidates and new hire lawyers; coordinates payments (bar, clerkship, moving/travel expenses) for incoming and lateral associate hires; administrative support to senior team members. Position Requirements: Bachelor’s degree required, ideal candidate has 1+ years of experience (or internships) in a fast paced HR position in a law firm, confidentiality and discretion, sound judgment and strong interpersonal and written communication skills, availability for occasional OT. Salary commensurate with experience.
Attorney Recruitment Specialist for prominent law firm in Washington, DC office. This position is responsible for coordinating both lateral and law student/entry-level hires. Some of the duties for this position include:Sourcing candidates from attorney placement agencies, social media, and advertisements in legal publications; coordinate interview schedules for associate or partner candidates; work with vendor recruiters to establish fee agreements and communicate current needs; coordinate lawyer offer process: reference checking, background checks, conflicts checks and offer letter prep; coordinate on campus interview process; coordinate law student hiring meetings and offer process; support administration of Summer Program; conduct summer associates orientation and training schedule and manage the summer calendar and events. This position is also responsible for monitoring lawyer and student applications, database input, applicant tracking and correspondence, applicant reimbursement, file maintenance and processing departmental expenses related to recruitment.
Ideal candidate has 1 to 2 years of attorney recruitment experience in a law firm environment (internships count!). Bachelor's Degree required. Proven success in a fast paced role involving multi-tasking and prioritizing tasks required. Strong interpersonal and written communication skills. Proficiency with Microsoft Word, Excel, and Outlook required. Experience with viDesktop preferred. Salary is commensurate with experience.
Benefits Coordinator – for global law firm in Washington, DC. This position has a focus on Leave administration benefits. Some of the duties for this position include: administration of benefits programs with an emphasis on leave programs including short term disability, long-term disability, parental leave, workers compensation and family medical leaves offered to attorneys and staff in all US offices. Candidate will manage leave programs to ensure compliance with federal and state regulatory requirements and communicate leave policies and programs to employees. Other duties: Manage all leave claim filing events, coordinate medical review process and communication of leave status to employee, supervisors, leave coordinators, and Payroll department. Communicate leave information with all appropriate claim filing entities to facilitate timely and appropriate follow-up, oversee leave tracking, prepare and maintain monthly leave reports for Senior Management, manage requests for ergonomic accommodation, assist with the administration of health and welfare and retirement plans, and with coordination of Benefits Open Enrollment process, conduct Associate attorney orientations, assist with the completion of Benefits surveys.
· 5-7 years benefits administration experience required; at least 3 years of leave management experience with multiple state locations desired.
· Strong working knowledge of FMLA, ADA and state leave laws desired.
· Strong working knowledge of Microsoft Excel and Workday (or similar HRMS software) preferred.
· Strong oral and written communication ability, customer service orientation and ability to work as a part of a team.
· Bachelor’s degree
Salary is commensurate with experience.
HR Assistant – for busy HR department of global law firm in Washington, DC. This position is available because of in house promotion. Candidate will be the first point of contact for the HR department and will be located at the entry to HR Suite. This position is responsible for greeting visitors and assisting staff with basic HR and benefits questions. Some of the duties for this position include:
Respond to HR Helpline and provide administrative support to the CHRO and HR Director, prepare HR correspondence, assist Benefits Assistant with benefits communications and administrative support, create/maintain HR, benefits, and personnel files in HR software system,;and update HRMS as necessary. Maintain HR Department calendar, respond to employment verification requests,coordinate, and distribute gifts and charitable contributions for all occasions, manage processes for purchasing and distributing employee gifts and keeping current with vendor promotions listings on the Intranet. Conduct new hire orientations on an as needed basis, organize Firm functions, plan HR department lunches, and assist with special projects as needed.
Position Requirements: Must have at least 1+ year of administrative support experience, ideally in an HR setting or similar fast-paced, service-intensive environment. Proficiency with Word, Excel, and PowerPoint; prior HRIS experience preferred, College degree ideal, strong attention to detail; strong interpersonal and written communication skills.
Legal Personnel Coordinator – for prominent law firm in Washington, DC. This position supports attorney human resources matters firm-wide. Responsibilities include: Assisting with orientation/integration of new and lateral associates and staff attorneys, coordinating pre-employment requirements, assisting with paperwork for new and lateral associate and staff attorney hires, liaison for new attorneys with other departments, supporting annual and mid-cycle associate and staff attorney evaluation and feedback processes, supporting Foreign Attorney program, maintaining/auditing the database of bar admissions and assisting with the bar admissions process as needed, assisting with coordination of visa-related matters, coordinating with Talent Development colleagues regarding data requests and analyses. Position Requirements: Bachelor’s degree ideal, administrative experience in a law firm preferred, strong organizational skills, excellent interpersonal and written communication skills, ability to maintain confidentiality, highly motivated, fluency with MS Office, experience with VI Desktop platform or HR databases preferred. Salary is commensurate with experience.
Professional Development Manager – for prominent law firm in Washington, DC. This position is responsible for advancing and guiding attorney professional development strategies.
Position Responsibilities Include: Identify associate attorney career development needs; design/manage the implementation of programs relating to lawyer career development, provide support regarding associate needs such as staffing and utilization. Provide ongoing analysis of workloads, maintain relationships within the Firm at all levels, establishing a reputation as a trusted advisor for career advice and guidance. Liaise with Professional Development teams in other offices regarding professional development training/initiatives. Welcome new associates to the Firm; provide them with Professional Development Department available resources. Provide confidential advice and guidance to attorneys regarding career growth and development. Oversee performance evaluation processes for associate and counsel attorneys. Work with the Associate Advisory Committee to address career and general professional development feedback from associate attorneys and to enhance new associate orientation and lateral lawyer integration training programs.
Bachelor’s degree required; advanced degree or J.D. preferred, 5+ years of career development experience, significant experience in legal, consulting, or other professional services organizations, prior success establishing, developing, and managing career development functions in a multi-office environment, thorough understanding of best practices in professional development and career development, strong interpersonal and written communication skills. Salary is commensurate with experience.
Senior Systems Analyst (WORKDAY) – for prominent global firm in Washington, DC. This position is responsible for support/maintenance of Workday, the HRIS system. Candidate will be the technical lead regarding providing application support for software utilized by HR and Payroll departments. Duties for this position include: Software/Application Support, Customer Service/Production Support; such as back-office and end-user support, Reporting, Data Integrity/Management, and Process Improvement. Position Requirements: Bachelor’s Degree in Human Resources, or IT related concentration required, 2+ years in similar position, proficiency with Workday required, strong interpersonal and written communication skills, analytic and problem solving skills, ability to work with highly sensitive and confidential information. Salary is commensurate with experience.