Administrative/Research Opportunities

**If you are interested in any of the opportunities listed below - or any other position in a law firm please contact Geri Moreland to discuss at  geri@capitolrecruiters.com.


Legal Secretary – for Real Estate/Corporate group in prominent law firm.  The hours for this position are 9:30-5:30. Ideal candidate has substantive experience assisting attorneys in a professional and busy environment - Real Estate or Corporate law experience preferred. This is a newly acquired practice group; the team consists of a Partner, Associate Counsel and Paralegal. The paralegal has been with the group long term and was recently promoted from this position.

This is a smaller office of a NY based firm. The Legal Secretary will provide administrative support for the group such as calendaring, scheduling meetings, coordinating travel arrangements and preparing expense reports, preparing legal documents, and preparing attorney time entry and billing (they use DTE). Proficiency with MS Word is required (advanced functions - headers footers, styles, tables), candidate will communicate with clients regarding special billing arrangements, closings etc.

Position Requirements: Prior experience working for attorneys in real estate or corporate practice area, proficiency with Word and some type of legal billing software and document management software. Flexibility for some occasional OT. Salary is commensurate with experience 75k - 82k; generous employee benefits offered.

Conference Services Coordinator -for global law firm in Washington, DC.  This position is responsible for providing the highest level of customer service regarding conference center services. This includes conference room scheduling, reservations, confirmations, meeting set up, coordinating catering services and monitoring conference room availability. The Coordinator will ensure timely communication to and from lawyers, clients, staff and departments involved in providing service to the conference center.

The coordinator will also assist with requests for special arrangements or services, including transportation, restaurant, travel and lodging; assisting with basic technology and audio-visual equipment such as laptops, telephones and lighting as necessary for presentations, etc.; coordinating Conference Center cleaning with office services staff; handling catering orders for daily meetings and special events; coordinating local VIP meetings including closings, client events, marketing events, and the handling of other VIP status meetings; coordinating VTC meetings and related services at all participating sites, VTC testing as needed, mid-meeting troubleshooting as needed; training local staff on EMS functions and capabilities (viewing meetings, pulling metrics reports, updating reservations, etc.).  Position Requirements: **Must have at least 2 years front desk experience in a large law firm or professional services firm, law firm experience strongly preferred, strong client services background, excellent time management and multi-tasking skills, superior interpersonal, verbal and written communication skills, proficiency with Word, Excel and PowerPoint; knowledge of audio-visual systems to allow basic set up for microphones and other technology used to support meetings, must be able to operate and troubleshoot, fax machines, copiers, and other basic office equipment, ability to learn and utilize EMS system, flexibility to work alternative shifts and share in overtime as necessary to ensure adequate coverage during weekdays, weekends, holidays and social events. Salary is commensurate with experience.

Legal Secretary – for highly regarded boutique labor and employment law firm near Bethesda metro.  Ideal candidate is an experienced legal secretary who can support attorneys with executive assistant/administrative and legal duties.  Strong attention to detail, law firm experience and writing skills are required.  Candidate will draft and proofread and file complex legal documents and correspondence, assist with meeting client deadlines and schedule/coordinate appointments.  Other duties include ensuring the office operations are running smoothly such as coordinating incoming and outgoing mail, and overnight packages, e-filings, preparing pleadings notebooks and exhibits, and reviewing vendor invoices.  Candidate is also responsible for tracking client specific billing guidelines and submitting client pre-bills, spreadsheets, presentations and maintaining firm databases.  Other duties include assisting assigned attorneys with completing and tracking CLE compliance, trainings programs and other business development activities, and prioritizing work assignments.  This is a substantive legal position with varied duties and responsibilities. 

Position requirements:  Prior law firm support/administrative experience (know what a brief is), strong interpersonal and written communication skills, knowledge of litigation process, ability to use discretion with confidential information, MS Office fluency along with experience with LexisNexis, Pacer, document management systems, CompuLaw, Concur, Excel and PowerPoint, strong customer service orientation, ability to mark and generate a table of contents and table of authorities, typing speed of 65wpm+ is required, time entry and e-filing software experience.  Salary is commensurate with experience to 65k.

Conference Room Scheduler - For top tier law firm in DC. The hours for this position are 11:30 AM to 8:00PM.
Attention recent college grads!! This is a great opportunity to work for a highly regarded global law firm in their conference services department.
This position is responsible for being the "director of first impressions" for the firm and delivering superior customer service to clients and guests. Candidate will answer busy phones and schedule meetings, seminars, lunches and other events in the firm's 80+ conference rooms. **Must have a Bachelor’s degree, must be proficient with Word, Excel and have some prior database experience. Training is provided on firm scheduling software.
Ideal candidate can make a two year commitment and is looking for a career in the conference/hospitality/events field. Typing 40+ wpm required. This is a busy spot requiring strong organizational/multi-tasking skills and excellent interpersonal communications skills.
Salary 35k.

Legal Secretaries – For prominent global law firm in Washington, DC. Recent grad with some admin experience?  Interested in working for a global law firm?  Candidates in this position will be progressively exposed to the complete range of tasks that a legal secretary undertakes and over an anticipated training period of 2 - 4 years will be developed to be fully proficient and competent in all duties and responsibilities expected of an accomplished, experienced legal secretary.  Incumbents will be assigned to teams with at least one experienced secretary who will provide oversight and guidance.  The supervisor will ensure that the secretary receives assignments that will fully develop their secretarial skills and monitor performance development. Some of the duties for this position include: provide secretarial/administrative support in a Team of 2 or 3 legal secretaries.  Candidate will coordinate effective work flow; schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs via internal firm reservation software, register Firm guests through Passage Point, coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements, maintain Outlook calendar and monitor crucial due dates for lawyers as required.  Other duties include coordinating and communicating pertinent information with other team members, monitor lawyers’ incoming emails (if necessary), receive, register and assist visitors, type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. , prepare draft communication outlined by lawyers, utilize iManage document management system effectively as a central repository for all matter related documents, establish and maintain records of documentation in a searchable electronic formats (hard copies only when necessary). retrieve information from storage as requested, send paper files to storage on a periodic basis, maintain lawyers’ time in 3E, proofread and submit finalized time to Accounting on a daily basis (unless client directs otherwise), maintain knowledge of client requirements for billing and prepare client billing as required, prepare New Business Matter and update list of client/matter codes, maintain and follow through on all client billing matters, mandatory participation in the Secretarial Certification Program.  Position Requirements: High School diploma required, College strongly encouraged, at least 3 years of relevant work experience, strong interpersonal and written communication skills, ability to prioritize and coordinate work, ability to maintain confidential information, ability to manage workflow and delegate projects as necessary, ability to think critically and analytically in a pressured environment.  Systems utilized in this position: iManage, MS Office, Elite, 3E, Chrome River, in house firm reservation software.  Salary 50k plus paid OT and generous employee benefits.