Administrative Assistant for global law firm in Washington, DC. This position provides support to the Professional Development team regarding training and continuing legal education. Candidate is responsible for supporting firm-wide legal education and ensuring compliance globally for lawyers and sponsored client programs.
Some of the duties for this position:
• Data entry into firm CLE tracking database.
• Producing certificates of attendance, CLE compliance reports, and CLE forms.
• Maintaining official CLE files, and distributing CLE records to requesting attorneys.
• Creating training schedules for in-house training programs.
• Updating CLE content on the intranet.
• Assisting Professional Development team in responding to inquiries regarding CLE compliance and program accreditation.
• Maintaining information in spreadsheets, charts, and databases.
Position Requirements: Must have at least one year of administrative assistant experience in a fast-paced professional environment, strong interpersonal and written communications skill, ideal candidate is highly responsive and service oriented with a strong attention to detail, computer skills and exposure to database search and data entry, preferably a learning management system; prior experience with viDesktop is a plus, proficiency in Word, Excel, PowerPoint, and Outlook required, ability to multitask efficiently, knowledge of CLE rules and familiarity with CLE tracking databases (e.g. viCLE) or other learning management systems preferred, Bachelor's degree. Salary is commensurate with experience
Conflicts Specialist – for highly regarded law firm in Washington, DC. This position is responsible for review of incoming Conflict Checks for completeness and accuracy. Candidate will research all parties submitted in conflict checks to obtain corporate information and corporate family tree relationships and ensure information added to the conflicts database is accurate so as to determine if there are potential conflicts that require further analysis. Some of the duties for this position include: Review incoming conflict checks for new business and lateral attorney candidates, communicate with secretaries and attorneys to clarify conflict parties and relationships, research new clients and related parties using Mergent, Google, and other search tools, analyze conflict results to determine if additional analysis is necessary, review requests to re-open closed clients/matters, communicate with Conflicts Manager and Administrators to determine if additional research is needed, update database and run related party reports as required. Position Requirements: Bachelor's degree, experience in a research position, 3+ years of administrative law firm experience required, effective interpersonal and written communication skills, attention to detail, independent judgement, including knowing when to seek guidance, experience with Intapp Open or similar workflow product, MS Office, iManage or similar document management software, Integrated Accounting Package, Elite Enterprise or 3E preferred. Salary is commensurate with experience.
Experienced Legal Secretaries – for prominent powerhouse global law firm. Ideal candidate has at least 4 years of substantive experience assisting attorneys in a professional and busy environment. This firm has very low turnover in this department – most stay in their positions until retirement. There are two levels of legal secretaries in this firm – the entry level junior positions and the senior experienced positions – which these are. Some of the duties for this position include: Provide senior, high-level secretarial and administrative support in Team of 2 or 3 secretaries; Coordinate and maintain efficient work flow; Work closely to mentor, share knowledge, best practices and answer any Firm policy and procedural questions for assigned and more junior Legal Secretaries in the team; Schedule client meetings, reserve conference rooms, coordinate A/V equipment and register guests; Coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements; maintain Outlook calendar; Organize, coordinate and communicate pertinent information with other team members; Revise and proofread correspondence, memos, legal documents, reports in Excel; Prepare draft communication outlined by lawyer as required; Use iManage document management system as central repository for all matter related documents; Maintain lawyers’ time in 3E, proofread and submit finalized time to Accounting on a daily basis; Maintain knowledge of client requirements for billing.
Candidates must have at least 4 years of progressively responsible legal secretarial experience in a multi tasking environment
Ability to prioritize and coordinate work and maintain confidential information
Ability to manage workflow and delegate projects as necessary
Systems used in this position include: iManage, MS Office, Elite, 3E, Chrome River.
Salary is commensurate with experience; generous employee benefits offered.
Conference Room Scheduler - For top tier law firm in DC.
Attention recent college grads!! This is a great opportunity to work for a highly regarded global law firm in their conference services department.
This position is responsible for being the "director of first impressions" for the firm and delivering superior customer service to clients and guests. Candidate will answer busy phones and schedule meetings, seminars, lunches and other events in the firm's 80+ conference rooms. **Must have a Bachelor’s degree, must be proficient with Word, Excel and have some prior database experience. Training is provided on firm scheduling software.
Ideal candidate can make a two year commitment and is looking for a career in the conference/hospitality/events field. Typing 40+ wpm required. This is a busy spot requiring strong organizational/multi-tasking skills and excellent interpersonal communications skills.