Executive Assistant - supporting former Ambassador with prominent law firm in Washington, DC. Candidate will be responsible for maintaining official schedules, executing travel plans, preparing travel visas, coordinating, planning and managing protocol aspects of official events hosted by the Ambassador(s). Duties for this position include: preparing daily schedules; conduct analysis and research; prepare/manage detailed itineraries; maintain important numbers, locations and contact names; prepare monthly projected schedule; make reservations for air travel, ground transportation, and lodging; submit vouchers for travel and expense reimbursement via Chrome River; maintain contact database; review mail and invitations; responds to all invitations, either by written correspondence or by personal telephone call; places outgoing calls for the Ambassador and maintain records of calls; prepare guest lists and invitations for events, ensure that they are properly delivered, verify acceptances/regrets; participate in meetings, conferences and social functions to aid on matters of protocol; assist with special projects. Position Requirements: Bachelor’s degree ideal, 2 year degree or equivalent experience considered, prior successful experience providing scheduling and protocol support to an Ambassador or Congress/Senate member, proficiency with Microsoft Office, ability to act with tact, diplomacy, discretion and respect for confidentiality and cultural diversity, strong interpersonal and written communication skills, experience making visa and travel arrangements, Typing a minimum of 60 wpm required. Salary is commensurate with experience.
Conference Room Scheduler - For top tier law firm in DC.
Attention recent college grads!! This is a great opportunity to work for a highly regarded global law firm in their conference services department.
This position is responsible for being the "director of first impressions" for the firm and delivering superior customer service to clients and guests. Candidate will answer busy phones and schedule meetings, seminars, lunches and other events in the firm's 80+ conference rooms. **Must have a Bachelor’s degree, must be proficient with Word, Excel and have some prior database experience. Training is provided on firm scheduling software.
Ideal candidate can make a two year commitment and is looking for a career in the conference/hospitality/events field. Typing 40+ wpm required. This is a busy spot requiring strong organizational/multi-tasking skills and excellent interpersonal communications skills.
Conflicts Research Assistant – for prominent law firm in Washington, DC. This is a great opportunity for a recent college grad with research and database experience. This position is responsible for researching and compiling comprehensive reports of client and potential client related entities utilizing a variety of databases. Some of the responsibilities for this position include synthesizing research to composes concise, well-organized written replies to attorneys and staff regarding results of database search, business research, and database reports. Candidate will assist with maintenance of a confidential internal database of information about firm clients and all related parties to specific matters (including adverse, co-party, and “other” parties), candidate will also assist with statistical analysis projects. Position Requirements: Bachelor’s degree required, prior experience conducting business and/or legal research (internships count), proficiency using databases, familiarity with Dun & Bradstreet, Hoovers, corporate family tree research is ideal, familiarity with Lexis/Nexis, Westlaw also helpful. Ideal candidate is tech savvy with the ability to learn new online and Internet research tools quickly. Superior writing, analytical and business research skills required; strong interpersonal skills as well as attention to detail required. Salary is commensurate with experience.
Legal Secretaries – For prominent global law firm in Washington, DC. Recent grad with some admin experience? Interested in working for a global law firm? Candidates in this position will be progressively exposed to the complete range of tasks that a legal secretary undertakes and over an anticipated training period of 2 - 4 years will be developed to be fully proficient and competent in all duties and responsibilities expected of an accomplished, experienced legal secretary. Incumbents will be assigned to teams with at least one experienced secretary who will provide oversight and guidance. The supervisor will ensure that the secretary receives assignments that will fully develop their secretarial skills and monitor performance development. Some of the duties for this position include: provide secretarial/administrative support in a Team of 2 or 3 legal secretaries. Candidate will coordinate effective work flow; schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs via internal firm reservation software, register Firm guests through Passage Point, coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements, maintain Outlook calendar and monitor crucial due dates for lawyers as required. Other duties include coordinating and communicating pertinent information with other team members, monitor lawyers’ incoming emails (if necessary), receive, register and assist visitors, type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. , prepare draft communication outlined by lawyers, utilize iManage document management system effectively as a central repository for all matter related documents, establish and maintain records of documentation in a searchable electronic formats (hard copies only when necessary). retrieve information from storage as requested, send paper files to storage on a periodic basis, maintain lawyers’ time in 3E, proofread and submit finalized time to Accounting on a daily basis (unless client directs otherwise), maintain knowledge of client requirements for billing and prepare client billing as required, prepare New Business Matter and update list of client/matter codes, maintain and follow through on all client billing matters, mandatory participation in the Secretarial Certification Program. Position Requirements: High School diploma required, College strongly encouraged, at least 3 years of relevant work experience, strong interpersonal and written communication skills, ability to prioritize and coordinate work, ability to maintain confidential information, ability to manage workflow and delegate projects as necessary, ability to think critically and analytically in a pressured environment. Systems utilized in this position: iManage, MS Office, Elite, 3E, Chrome River, in house firm reservation software. Salary 50k plus paid OT and generous employee benefits.
Market Research Assistant – for global law firm in Washington, DC. This position supports the Market Research Manager and department. Ideal candidate is a college grad with at least a year of administrative assistant experience in a law firm or other fast-paced professional environment. Candidate will be conducting market and competitive intelligence research supporting the Firm’s client relationship management program in a wide variety of research activities. Prior experience (internships count) in the marketing field is preferred. Duties for this position include: Assisting with marketing research projects such as; preparation of company profiles, bios, litigation, corporate transactional and government regulatory data summaries, and news research. Candidate will also maintain and track market research requests. Position Requirements: Bachelor’s degree required, Proficiency in MS Office required, experience in Interaction or other client relationship management software is a plus, a minimum of one year of administrative assistant or analyst experience in a law firm or other fast-paced professional environment required, prior experience performing business-related research and analysis on markets, industries, companies, and individuals, strong written and interpersonal communication skills, excellent time management skills and attention to detail. Salary is commensurate with experience, generous employee benefits offered.
Security Officers – Two opportunities with a prominent global law firm in Washington, DC.The hours for this position are either: the evening shift (2:30 PM. - 11:00 PM, Monday - Friday) or the midnight shift (9:30 PM - 6:00 AM, Monday - Friday.). Both full time positions with generous employee benefits and paid OT. This position is responsible for general overall safety for staff, employees, clients and property. Some of the duties for this position: Conduct safety and security patrols, provide escorts to parking facilities and metro stops for firm employees working after-hours, provide escorts for firm vendors throughout the office space, respond to medical emergencies, maintain daily security log for after-hour security operations, properly distribute security reports, obtain duplicate keys, issue visitor passes, conduct security brief for new hires, install various locks and replace/repair to malfunctioning equipment. Position Requirements: Prior experience with MS Office, strong interpersonal and written communication skills, candidate must maintain qualifications as Special Police Officer, at least 2 years security/law enforcement experience required (law enforcement college credits may be substituted), Associates Degree from an accredited college, or graduate of a recognized law enforcement academy preferred, must be certified in CPR and First Aid by recognized Association, EMT Certification is highly preferred and must be attained within one year of employment. Salary is commensurate with experience.