Administrative/Research Opportunities

**If you are interested in any of the opportunities listed below - or any other position in a law firm please contact Geri Moreland to discuss at  geri@capitolrecruiters.com.


Legislative Policy Advisor – for prominent law firm in Washington, DC.  Ideal candidate has 3-5 years of current/recent Senate experience as a legislative assistant – for either political party. Candidate will function as key member of the Government Relations practice group team and will monitor federal (and occasionally state) legislative and regulatory developments in areas of interest to firm clients. The Policy Advisor will be responsible for writing concise client-ready summaries of legislation and regulatory developments, attend and report on hearings and provide other support as necessary. Candidate will have the opportunity to participate in lobbying meetings on Capitol Hill and at federal agencies as well as in the Government of the District of Columbia. This position works with former Members of Congress and senior Congressional and Administration staff and will learn about public policy advocacy in the context of one of the nation's leading law firms.

Duties for this position include: tracking legislation in issue areas that include health care, tax, transportation, technology, and trade and writing daily memos for members of the practice group and clients; attending and reporting on Congressional hearings; contacting Congressional and agency staff to advocate on client priorities; conducting legislative research/preparing legislative histories; participating in client meetings and contributing to legislative strategy; scheduling/participating in client meetings on Capitol Hill, including association and coalition "lobby days".

Position Requirements:

Bachelor's degree in political science or related field, strong academic credentials required; a law degree not required, but candidates with a law degree are encouraged to apply.

Must have at least 3 years of Senate or agency experience handling legislative responsibilities, preferably as a Legislative Assistant. Familiarity with tax, appropriations, or health policy preferred.

Thorough knowledge of the legislative process and of Congressional organization and procedures; prior experience working with Congressional Members and staff;

Prior successful experience in working with federal agency officials and staff;

Strong legislative research ability;

Strong interpersonal and written communication skills; concise writing skills;

Flexibility for occasional overtime.

Director of Information Governance – for prominent law firm in Washington, DC.  This position will lead the Firm-wide data governance activities and have responsibility for establishing and maintaining a data governance and records management framework that seeks to improve data quality, accelerate the creation of value, and improve efficiency of Records teams and data users. The Director will ensure adherence to the enterprise data governance framework to achieve the required level of consistency, quality and understanding required to meet overall business needs. This position serves a point of escalation for governance, data quality and other related issues, and works closely with practice groups, management, and other departments firm wide to improve the quality and value of core data assets, respond to regulatory requirements and support the strategic direction of the firm.  This position reports to the Chief Information Officer.

Responsibilities include:

• Working with stakeholders to create a culture that manages information as an enterprise asset.

• Supporting collaboration across the different areas of the Firm to democratize information and ensure there are no ‘data silos.’

• Supporting the Firm-wide records and information management (RIM) program, ensuring information across all media and formats is properly retained and disposed.

• Reviewing, evaluating and enhancing global records retention schedules and policies to align with the legal obligations and operational needs and to develop and maintain a comprehensive approach to data retention.

• Managing the collection, processing, review and production of documents and electronically stored information, including development of procedures and technologies for a streamlined, cost-effective electronic discovery program.

• Partnering with IT, Legal Operations, and Legal Technology teams to identify opportunities for process automation and technological solutions for records management.

Position Requirements: 

• Bachelor’s degree required; JD degree preferred.

• Thorough knowledge of legal records management principles.

• Broad knowledge of records, information management, and protection laws, regulations, and best practices.

• Information governance experience, including in the areas of personal information, Firm/Company information, Systems, and Infrastructure.

• Professional certifications in various technical areas related to records management are preferred (e.g., Information Governance Professional IGP, Certified Records Manager CRM, Electronic Records Management ERM, Enterprise Content Management ECM).

• Experience in leading and motivating staff.

• Project management experience, PMP certification a plus.

• Excellent interpersonal and written communication skills.

• Must be self-motivated and able to work independently.

• Ability to effectively plan and organize work.

• Ability to perceive and analyze problems as well as to quickly respond to inquiries and work under tight deadlines.

• Ability to develop alternatives and make or recommend sound decisions using good judgment.

• Ability to work effectively with all levels of the Firm with tact and diplomacy.

• Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.

• Flexibility to work outside of the standard work hours as determined by the CIO.

Salary is commensurate with experience.

Conflicts & Intake Specialist – for global law firm in Washington, DC.  This position is responsible for conducting database searches of Firm clients and adverse parties; researching entities in other databases and on the internet; and engaging with all levels of the Firm to better understand the nature of the work that we do.  Upon completion of research this position is responsible for producing basic analysis.

Some of the duties for this position:

• Utilizing various databases/software (i.e., conflicts software, client/matter database software, corporate affiliations software and other search engines including third-party government databases and the internet).

• Processing client/matter intake requests in accordance with established procedures, including closely reviewing and editing requests and interacting with staff and attorneys to obtain missing information.

• Conducting conflicts searches in accordance with departmental policy, including running effective searches, analyzing and filtering results as instructed and providing useful information to the Conflicts & Intake Analysts and the requesting attorney to allow him/her to resolve any potential conflicts.

• Communicating with Accounting, Records Management and other departments as necessary.

• Ensuring the accuracy of data produced on daily reports of potential new client/matters and weekly reports of finalized new client/matters.  Taking responsibility for publishing accurate, timely and useful reports.

• Organizing workloads and managing a multitude of tasks effectively, including maintaining a strong focus; appropriately prioritizing tasks; keeping electronic files as required; and communicating the status of tasks in a timely manner.

• Providing thorough results quickly. Conflicts requests and new client-matter intake are almost always time-sensitive or even urgent; the specialist must be able to maintain accuracy and creative thinking even under significant time constraints, including those imposed by the many time zones in which our attorneys operate.

Position Requirements:  

• Bachelor’s degree and/or equivalent, significant, meaningful experience in the conflicts department of a law firm.

• A minimum of 40 wpm typing.

• Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.

• Ability to work with a high degree of accuracy and attention to detail in a busy office environment.

• Strong organizational and planning skills.

• Self-motivated and able to work independently.

• Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.

• Proficiency in MS Word and Excel; ability to efficiently search the Internet and experience working in databases.

• Reliability, dependability, and strong motivation to respond to requests quickly.

• Flexibility to work additional hours and/or shifts, as necessary.

Salary is commensurate with experience.

Business Intelligence Research Manager  - for prominent global law firm in Washington, DC. This position is responsible for providing industry, company and competitor information/analysis to facilitate  development of new business/achievement of strategic goals.

Some of the responsibilities for this position:

• Monitor news for key developments and opportunities and distribute findings to relevant practices and client relationship teams.

• Generate in-depth research and analysis on companies, industries, markets, and competitors and deliver objective, meaningful insights in concise, compelling ways.

• Utilize available databases and research tools to extract and distill information into intelligence that informs client matters and strategic initiatives.

• Engage with assigned industry sectors to stay informed on evolving client issues and market conditions.

• Participate in the strategic development of practice and industry plans for targeted client development.

• Collaborate with colleagues in Market Research and Business Intelligence team and the Marketing Department as well as other firmwide departments, such as the Library, Finance and IT, to promote knowledge and information sharing.

Position Requirements: 

• Bachelor’s Degree required.

• Must have 3+ years of experience in the legal industry where prior roles included a variety of research and analytical perspectives and frameworks.

• Expertise in Microsoft Suite and a mastery of Excel.

• Resourceful/tenacious in pursuit of relevant information, both secondary and primary, and accurate and accountable in its delivery.

• Strong working knowledge and understanding of regulatory and litigation practices.

• Proven analytical abilities to review information (whether qualitative and/or quantitative) and evaluate its reliability, completeness, relevance, and relative importance to the assignment, to identify other similarities and differences among the information pieces, to select or develop appropriate classification systems to clarify the information, to classify and/or order appropriately the information, and to perform further analyses to identify patterns with implications for those actions anticipated by firm decision makers.

• Expert in searching and extracting information published by information aggregators, including Bloomberg, Thomson Reuters, CapitalIQ, LexisNexis, etc.

• Strong client service orientation and ability to interact effectively with attorneys, key personnel and clients, to manage and exceed expectations, and to exhibit a high degree of responsiveness, diplomacy, and professionalism in these client interactions.

• Able to scale communications into various lengths for consumption by busy decision-makers. Strong interpersonal, verbal, and written communication skills in English.

• Ability to work under pressure, handle multiple projects and meet strict deadlines.

• Experience researching across a broad range of industries.

• Proficient (or able to become proficient quickly) in use of the firm’s internal business-management and reporting systems (e.g., client relationship-management software, financial systems, etc.)

• Ability to maintain a high level of confidentiality.

Salary is commensurate with experience.

Professional Development Administrative Assistant for global law firm in Washington, DC.  This position provides support to the Professional Development team regarding training and continuing legal education. Candidate is responsible for supporting firm-wide legal education and ensuring compliance globally for lawyers and sponsored client programs. 

Some of the duties for this position:

• Data entry into firm CLE tracking database.

• Producing certificates of attendance, CLE compliance reports, and CLE forms.

• Maintaining official CLE files, and distributing CLE records to requesting attorneys.

• Creating training schedules for in-house training programs.

• Updating CLE content on the intranet.

• Assisting Professional Development team in responding to inquiries regarding CLE compliance and program accreditation.

• Maintaining information in spreadsheets, charts, and databases.

Position Requirements: Must have at least one year of administrative assistant experience in a fast-paced professional environment, strong interpersonal and written communications skill, ideal candidate is highly responsive and service oriented with a strong attention to detail, computer skills and exposure to database search and data entry, preferably a learning management system; prior experience with viDesktop is a plus, proficiency in Word, Excel, PowerPoint, and Outlook required, ability to multitask efficiently, knowledge of CLE rules and familiarity with CLE tracking databases (e.g. viCLE) or other learning management systems preferred, Bachelor's degree.  Salary is commensurate with experience

Conflicts Specialist – for  highly regarded law firm in Washington, DC.  This position is responsible for review of incoming Conflict Checks for completeness and accuracy.  Candidate will research all parties submitted in conflict checks to obtain corporate information and corporate family tree relationships and ensure information added to the conflicts database is accurate so as to determine if there are potential conflicts that require further analysis.  Some of the duties for this position include:  Review incoming conflict checks for new business and lateral attorney candidates, communicate with secretaries and attorneys to clarify conflict parties and relationships, research new clients and related parties using Mergent, Google, and other search tools, analyze conflict results to determine if additional analysis is necessary, review requests to re-open closed clients/matters, communicate with Conflicts Manager and Administrators to determine if additional research is needed, update database and run related party reports as required.  Position Requirements:  Bachelor's degree, experience in a research position, 3+ years of administrative law firm experience required, effective interpersonal and written communication skills, attention to detail, independent judgement, including knowing when to seek guidance, experience with Intapp Open or similar workflow product, MS Office, iManage or similar document management software, Integrated Accounting Package, Elite Enterprise or 3E preferred.  Salary is commensurate with experience.

Experienced Legal Secretaries – for prominent powerhouse global law firm.  Ideal candidate has at least 4 years of substantive experience assisting attorneys in a professional and busy environment. This firm has very low turnover in this department – most stay in their positions until retirement. There are two levels of legal secretaries in this firm – the entry level junior positions and the senior experienced positions – which these are. Some of the duties for this position include: Provide senior, high-level secretarial and administrative support in Team of 2 or 3 secretaries; Coordinate and maintain efficient work flow; Work closely to mentor, share knowledge, best practices and answer any Firm policy and procedural questions for assigned and more junior Legal Secretaries in the team; Schedule client meetings, reserve conference rooms, coordinate A/V equipment and register guests; Coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements; maintain Outlook calendar; Organize, coordinate and communicate pertinent information with other team members; Revise and proofread correspondence, memos, legal documents, reports in Excel; Prepare draft communication outlined by lawyer as required; Use iManage document management system as central repository for all matter related documents; Maintain lawyers’ time in 3E, proofread and submit finalized time to Accounting on a daily basis; Maintain knowledge of client requirements for billing.

 Position Requirements: 

Candidates must have at least 4 years of progressively responsible legal secretarial experience in a multi tasking environment 

Ability to prioritize and coordinate work and maintain confidential information 

Ability to manage workflow and delegate projects as necessary 

Systems used in this position include: iManage, MS Office, Elite, 3E, Chrome River. 

Salary is commensurate with experience; generous employee benefits offered.

Conference Room Scheduler - For top tier law firm in DC. 
Attention recent college grads!! This is a great opportunity to work for a highly regarded global law firm in their conference services department.
This position is responsible for being the "director of first impressions" for the firm and delivering superior customer service to clients and guests. Candidate will answer busy phones and schedule meetings, seminars, lunches and other events in the firm's 80+ conference rooms. **Must have a Bachelor’s degree, must be proficient with Word, Excel and have some prior database experience. Training is provided on firm scheduling software.
Ideal candidate can make a two year commitment and is looking for a career in the conference/hospitality/events field. Typing 40+ wpm required. This is a busy spot requiring strong organizational/multi-tasking skills and excellent interpersonal communications skills.
Salary 38k.