Administrative/Practice Assistant for prominent International Arbitration law firm in DC. Ideal candidate has 4+ years of law firm experience supporting high level Partners. This position is responsible providing administrative support through all phases of an arbitration. Responsibilities for this position include: preparation of client work; monitor incoming mail and email and responding appropriately; drafting correspondence (letters, memos, reports, emails, etc. including from dictation and markups); proofreading/editing correspondence; manage/coordinate schedules and calendars and make travel arrangements including transportation, accommodation, and itineraries; schedule client meetings and events (including booking conference rooms and setup); assist with preparation of marketing pitches and other business development materials; assist with new business intake and new matter opening; prepare client bills, budgets and process final invoices. Position Requirements: Bachelor’s degree, 4+ years of successful experience working in an equivalent role in a professional services environment; experience gained working in a similar role, ideally with exposure to arbitration/litigation. Excellent interpersonal and written communication skills, integrity and discretion when handling confidential information, prior experience with complex calendar management and scheduling, some billing experience strongly preferable, prior experience with research and document production; specific knowledge of LexisNexis, Westlaw or equivalent would be helpful, Typing at 60 words per minute. Salary is commensurate with experience.
Conflicts Research Assistant – for prominent DC law firm.This position is responsible for compiling reports of client and potential client related entities and business relationships, utilizing a variety of databases.Some of the duties for this position include: drafting well-organized written replies to attorneys and staff regarding results of database search, business research, and database reports, assisting with maintenance of a confidential internal database of information regarding firm clients and all related parties to specific matters (including adverse, co-party, and “other” parties), assists in statistical analysis projects.Position Requirements: Must have at least 1 year of law firm or legal related research experience, prior experience conducting business and legal research, experience with Dun & Bradstreet, Hoovers, corporate family tree research, and the use of the Internet for legal and non-legal research; experience using Lexis/Nexis, Westlaw helpful, superior writing, analytical and business research skills, strong interpersonal communication skills with the ability to work well under pressure, Bachelor’s degree.Salary is commensurate with experience.
Conference Room Scheduler - for prominent law firm in DC. Take your hospitality (hotel/airlines/retail/restaurant) experience to the next level! Great opportunity to work in a highly regarded global law firm in their conference services department. This position is responsible for being the "director of first impressions" for the firm and delivering superior customer service to clients and guests. Candidate will answer busy phones and schedule meetings, seminars, lunches and other events in the firm's 80+ conference rooms. Must be tech savvy with proficiency with Word, Excel and prior database experience. Training is provided on firm scheduling software. Ideal candidate can make a two year commitment and is looking for a career in the hospitality/events field. Typing 40+ wpm required. This is a busy spot requiring strong organizational/multi-tasking skills and excellent interpersonal communications skills. **Ideal candidate has 1-2 years of experience in the hospitality industry--hotels or airlines, for example. Prior professional experience in a front desk position or people/service position (waitress, event coordinating etc.) required, law firm experience preferred. The hours for this position are 11:30 a.m. - 8:00 p.m.