Conference Room Scheduler - For top tier law firm in DC. The hours for this position are 11:30 AM to 8:00PM.
Attention recent college grads!! This is a great opportunity to work for a highly regarded global law firm in their conference services department.
This position is responsible for being the "director of first impressions" for the firm and delivering superior customer service to clients and guests. Candidate will answer busy phones and schedule meetings, seminars, lunches and other events in the firm's 80+ conference rooms. **Must have a Bachelor’s degree, must be proficient with Word, Excel and have some prior database experience. Training is provided on firm scheduling software.
Ideal candidate can make a two year commitment and is looking for a career in the conference/hospitality/events field. Typing 40+ wpm required. This is a busy spot requiring strong organizational/multi-tasking skills and excellent interpersonal communications skills.
Legal Secretaries – For prominent global law firm in Washington, DC. Recent grad with some admin experience? Interested in working for a global law firm? Candidates in this position will be progressively exposed to the complete range of tasks that a legal secretary undertakes and over an anticipated training period of 2 - 4 years will be developed to be fully proficient and competent in all duties and responsibilities expected of an accomplished, experienced legal secretary. Incumbents will be assigned to teams with at least one experienced secretary who will provide oversight and guidance. The supervisor will ensure that the secretary receives assignments that will fully develop their secretarial skills and monitor performance development. Some of the duties for this position include: provide secretarial/administrative support in a Team of 2 or 3 legal secretaries. Candidate will coordinate effective work flow; schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs via internal firm reservation software, register Firm guests through Passage Point, coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements, maintain Outlook calendar and monitor crucial due dates for lawyers as required. Other duties include coordinating and communicating pertinent information with other team members, monitor lawyers’ incoming emails (if necessary), receive, register and assist visitors, type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. , prepare draft communication outlined by lawyers, utilize iManage document management system effectively as a central repository for all matter related documents, establish and maintain records of documentation in a searchable electronic formats (hard copies only when necessary). retrieve information from storage as requested, send paper files to storage on a periodic basis, maintain lawyers’ time in 3E, proofread and submit finalized time to Accounting on a daily basis (unless client directs otherwise), maintain knowledge of client requirements for billing and prepare client billing as required, prepare New Business Matter and update list of client/matter codes, maintain and follow through on all client billing matters, mandatory participation in the Secretarial Certification Program. Position Requirements: High School diploma required, College strongly encouraged, at least 3 years of relevant work experience, strong interpersonal and written communication skills, ability to prioritize and coordinate work, ability to maintain confidential information, ability to manage workflow and delegate projects as necessary, ability to think critically and analytically in a pressured environment. Systems utilized in this position: iManage, MS Office, Elite, 3E, Chrome River, in house firm reservation software. Salary 50k plus paid OT and generous employee benefits.
Security Officers – Two opportunities with a prominent global law firm in Washington, DC.The hours for this position are either: the evening shift (2:30 PM. - 11:00 PM, Monday - Friday) This is a full time position with generous employee benefits and paid OT. This position is responsible for general overall safety for staff, employees, clients and property. Some of the duties for this position: Conduct safety and security patrols, provide escorts to parking facilities and metro stops for firm employees working after-hours, provide escorts for firm vendors throughout the office space, respond to medical emergencies, maintain daily security log for after-hour security operations, properly distribute security reports, obtain duplicate keys, issue visitor passes, conduct security brief for new hires, install various locks and replace/repair to malfunctioning equipment. Position Requirements: Prior experience with MS Office, strong interpersonal and written communication skills, candidate must maintain qualifications as Special Police Officer, at least 2 years security/law enforcement experience required (law enforcement college credits may be substituted), Associates Degree from an accredited college, or graduate of a recognized law enforcement academy preferred, must be certified in CPR and First Aid by recognized Association, EMT Certification is highly preferred and must be attained within one year of employment. Salary is commensurate with experience.