Administrative/Research Opportunities

**If you are interested in any of the opportunities listed below - or any other position in a law firm please contact Geri Moreland to discuss at  geri@capitolrecruiters.com.


Conflicts Supervisor - for prominent global law firm in Washington, DC.  This position coordinates the work of 12 Conflicts Specialists and Conflicts Research Assistants.  The supervisor will prioritize urgent work, special projects, and standard daily work.  Provide orientation and training for new Conflicts Research Assistants and Specialists. Supervise staff work schedules, attendance, and time off. Review work, correct mistakes, encourage improved performance, and provide additional training. Assist with  collecting productivity and performance metrics for team management. Oversee securities trading compliance database and assist with compliance questions. Participate in special projects such as software testing and implementation, or intake of new lawyer groups or large cases. Run thorough and accurate conflicts searches. Provide concise, accurate, timely reports of conflicts research results to lawyers. Assist with maintenance of the confidential conflicts database.

Position Requirements:

Bachelor's degree.  Must have at least 2 years law firm conflicts research experience. Experience coordinating/supervising business processes/staff. Excellent organizational skills, with ability to work well under pressure and prioritize multiple tasks. Strong interpersonal and communication skills. Experience training staff in complex tasks. Prior experience with automated conflict checking systems, corporate family tree research, and internet research in a law firm. Proficiency with MSWord, Excel, and databases. Ability to work a flexible schedule with occasional overtime as dictated by business needs.

Research Coordinator  - for global law firm. (This position can be located in DC, NYC, Los Angeles, Silicon Valley, or  San Francisco).  This position is part of a firm-wide team supporting the information needs of attorneys, management and administrative staff. The Research Coordinator handles on-demand reference and document delivery requests using internal and external resources to ensure cost-efficiency.

Responsibilities for this position include:  Conducting on demand reference and document research services across a wide range of subject areas using a variety of print and electronic resources, including free and fee-based databases and websites.
Actively participating in department and other internal firm meetings.
Promoting the services of the Department firm-wide.
Participating in, or leading, special projects as assigned.
Position Requirements:  Bachelor’s degree required. Enrollment in an MLS program at an ALA accredited school is a plus.
At least one year of experience providing reference/research in a law library.
Basic knowledge of research methodology, print and electronic resources and tools in the areas of law relevant to the Firm’s practice.
Ability to make cost-effective use of a wide range of free and fee-based resources, such as Westlaw, Lexis Advance and Bloomberg BNA to conduct basic research and retrieve documents.
Familiarity with library and law firm technologies, including software and products used for communication, research and knowledge sharing.
Comfortable using Microsoft Office applications, especially Word, Outlook, and Excel.
Strong oral and written communication skills.
Self-motivated, resourceful, highly organize, with strong attention to detail.
Strong customer service orientation and a positive, team-oriented attitude.
Excellent interpersonal skills, with the ability to forge relationships with management, colleagues and a diverse clientele.
Effective work habits, including the ability to work under pressure and manage multiple priorities under deadlines.
Salary is commensurate with experience.

Assistant Manager, Research Operations - for prominent global law firm. (This position can be located in the DC or the NYC office).  This position is part of the management team that is transitioning the print collections to digital. Candidate will work closely with the Manager regarding project management and oversight. This position will supervise a team that manages print resources, and print acquisitions, processes invoices and transactional research allocations, and completes all tasks related to the physical library collections and attorney desk books - firm wide. Ideal candidate enjoys managing people and projects and working with a team across the globe, and is highly proficient with Excel.

Responsibilities for this position include: Working with the Manager of Research Operations to manage unit services and to develop and document policies, procedures, and other best practices to support unit activities.
Main point of contact in Manager’s absence.
Directly supervise team members in designated technical services systems, operations and activities (print acquisitions, processing, serials control, routing, and circulation) firm-wide to ensure the delivery of consistent and high-quality service.
Manage deskbook program, including acquisition requests, audits and adjusting subscription counts.
Primary point of contact for overseeing and troubleshooting activities related to print materials.
Manage relationships with major vendors of Thomson Reuters, Lexis, and Wolters Kluwer and develops understanding of evolving use of print resources in our offices firm-wide.
Collect, analyze, and report data related to designated systems/operations and using data to recommend changes in operations.
Assist with data collection and budget recommendations/monitoring expenditures for activities related to the designated systems and operations.
Establishing relationships and serving as a liaison internally with administrative staff and externally with vendors and colleagues.
Maintaining current knowledge of developments in technical services, resource management, library technology and systems, and resources relevant to the Firm’s practice.
Sharing knowledge by contributing to internal knowledge sharing systems, reporting at meetings, teaching, and other means.
Promoting the services of the Department firm-wide.
Position Requirements:   MLS or equivalent degree from an ALA accredited school.
Minimum of five (5) years of progressively responsible experience, including significant experience in a law firm or corporate information center and a minimum of three (3) years of management experience, including supervision of personnel and project management. Law firm experience is strongly preferred.
Ability to multi-task and prioritize in a fast-paced environment using good judgment.
Ability to work with a high degree of accuracy and attention to detail in a busy office environment.
Strong organizational and planning skills.
Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
Self-motivated and able to work independently.
Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.
High proficiency in integrated library system software, MS Word and Excel; ability to efficiently search the Internet and experience working in databases.
Solid knowledge of legal publishing industry and players and of the organization of legal materials.
Reliability, dependability, and strong motivation to respond to requests quickly.
Flexibility to work additional hours, as necessary.  Salary commensurate with experience $100k - $110k.