Current Accounting/Finance Opportunities
**If you are interested in any of the opportunities listed below - or any other position in a law firm please contact Geri Moreland to discuss at email@example.com.
Senior Billing Coordinator - for prominent law firm in Washington, DC.
Responsibilities for this position: Manage a specific large client portfolio including billing, fee arrangement information, electronic submission compliance, rate analysis, ad hoc reporting, accrual reporting, and monthly status reporting to billing lawyer and management. Assist other assigned lawyers with client billing, research lawyer and client inquiries, and prepare billing reports. Prepare monthly proforma and billing report package distribution. Assist E-Billing Coordinator by converting invoices to electronic format and responsible for all revisions to electronic submissions. Assist billing partners with client requests such as budgets, and special reporting. Ideal candidate is able to understand and explain complex billing arrangements with/to senior lawyers and management, develop/maintain full working knowledge of billing functions, reports, and inquiries.
Position Requirements: A four-year college degree, three years of experience in a finance, accounting, or billing role. Strong technology skills, including MS Office Suite. Utilize accounting tools for tracking client specifics and for reporting. Outstanding written and verbal communications skills, excellent organizational skills, and the ability to strategize, multi-task, and prioritize. Ideal candidate is highly motivated and enjoys a team oriented atmosphere. Salary is commensurate with experience.
Sr. Legal Project Management Analyst, for pricing department of prominent global law firm in Washington, DC. This position develops, and implements legal project management tools, and trains lawyers to utilize the tools. This position models best practices in matter management. The Sr. Legal Project Management Analyst offers scalable matter support within team environments or individually, across one or multiple practice groups, for clients of varying size. Additionally, the Legal Project Manager creates central repository of models and templates for best practices.
Two + years of experience in positions utilizing strong project and budget management skills. Law firm or professional service organization ideal.
Proven proactive, self-starter who understands the details and can integrate them into a larger strategic context.
Ability to deliver consistent, high quality work product.
Strong organizational skills, ability to manage multiple projects, assess priorities, and perform under deadlines
Act as technical lead in the implementation/deployment of the matter management software.
Assist in the development of the Firm-wide budget outreach and compliance reporting.
Assist in the development/proliferation of best practices, tools, budget templates, and reference materials for firmwide client portfolio.
Assist in automating the legal project management workflow, task/phase code groupings, including the creation of dashboards for creating and updating matter budgets, viewing matter status reports, and searching historical data for future matter planning.
Create/facilitate LPM training for senior lawyers and associates.
Train/coach/mentor lawyers on when/how to employ LPM on engagements.
Set/manage expectations with client and engagement team members.
Work with lawyers and clients to define matter management strategy and goals.
Offer project management guidance on best practices, roles, and responsibilities.
Work with shareholders to respond to client requests regarding pricing, budgeting, and budget tracking capabilities.
Create monthly client investment report to communicate value to clients.
Coordinate meetings with shareholders to track progress.
Billing Supervisor - for top tier global law firm in Washington, DC. This position is responsible for overseeing all billing functions including daily review of complex billing including, alternative fee arrangements, billing procedures, quality control, workflow within the department, and for ensuring best practices are utilized in all billing work. The Supervisor is responsible for existing and/or new software applications training, mentoring of the billing staff, and working to develop procedures to expedite all billing and ebilling. This position coordinates to ensure client billings are accurately processed within guidelines and in accordance with client engagements. Candidate should have a comprehensive understanding of billing requirements and understanding of legal billing trends including alternative fee arrangements, and electronic billing.
Duties: Prepare and conduct annual performance evaluations. Review and analyze complex client billings including AFAs prepared by the team. Ensure accounting database reflects accurate billing information as stated in engagement letters, outside counsel guidelines, and partner instructions in order to meet our clients' expectations. Monitor daily workflow of team to ensure efficient processing of billing and special requests. Coordinate the production of billing information as requested, including analysis of billing, work in process, unapplied funds, cash receipts, and accounts receivable. Assist with the accumulation of timely and relevant billing status reports to assist management with monthly, and ad hoc executive summary reports. Review monthly aged unbilled time reports to ensure status of accounts agree with engagement letters or approved deviations as directed by the Business Committee. Assist billing partners with client requests including budgets, special reporting, and various client requests. Perform research, analysis, and respond to inquiries from billing partners, clients, finance management, and others as requested. Ensure appropriate communication between team, partners, secretaries, and management on status of requests. Maintain full working knowledge of billing functions, reports, and inquiries. Assist in coordination of the monthly proforma and billing report package distribution. . Train new and current members of the billing team on systems and procedures. Provide performance feedback throughout the year and participate in the annual evaluation preparation with management. Assist with special projects on various issues as needed and other duties as assigned.
Bachelor’s degree preferred. Three + years of experience as a supervisor, team leader, or senior biller in a large law firm. Strong preference for significant Elite 3E billing software experience. Detail oriented and strong organizational skills. Excellent written, interpersonal, and verbal communication skills. Ability to interface effectively with all levels of staff, lawyers, and clients. Ability to consistently deliver excellent customer service. Proficiency with MSOffice applications, specifically Excel. Ability to handle confidential and sensitive information with discretion. Self-motivated and flexible to work overtime as needed to meet business needs. Salary is commensurate with experience.
Staff Accountant - A/P for global law firm in Washington, DC. This position is responsible for auditing, uploading, and processing invoices and expense reports ensuring adherence to firm policy and client guidelines. This position also processes checks and electronic payments. This position also assists with research and provides backup documentation.
Responsibilities for this position include:
Assists with reconciliation of credit card program.
Maintains 1099 database and communicate with vendors to obtain proper documentation.
Audits expense reports to ensure compliance with firm policies.
Audits vendor invoices for firm compliance
Uploads vendor invoices and cost entry charges to be billed to clients.
Research unpaid invoices.
Resolves reconciling items when necessary
Responds to vendor and internal inquiries regarding vendor and employee payment status.
Position Requirements: Bachelor's Degree in Accounting or Finance. Must have at least 1+ year of law firm accounting experience. Excellent communication skills, both written and verbal; the ability to communicate effectively with all levels of attorneys and staff. Ability to prioritize work, meet deadlines. A complete understanding of accounts payable and its impact on other functions within the Accounting Department and the Firm. Strong research and problem solving skills with a strong attention to detail. Knowledge of Excel, Chrome River and 3E accounting system database a plus. Salary 50k plus generous benefits.
Legal Project Management Analyst - for Strategic Pricing Department of prominent law firm in Washington, DC. This position is responsible for implementing matter management tools, training lawyers to use those tools, and leveraging best practices. This position provides matter support within team environments or one-on-one, across practice groups for clients. Candidate will create a repository of models and templates.
Responsibilities for this position include:
Work with lawyers to monitor matter budgets in matter management software Clocktimizer.
Coordinate with lawyers regarding responses to client requests for budgeting/budget tracking capabilities.
Work with IT and training teams to provide training, and support for Clocktimizer.
Assist with development of best practices, tools, budget templates, and reference materials across client portfolio.
Position Requirements: Bachelor’s degree required. Must have at least one year of experience in positions requiring strong project and budget management skills. Law firm or professional service organization experience ideal. Proven proactive, self-starter who understands the details and can integrate them into a larger strategic context. Strong organizational skills: able to manage multiple projects, assess priorities, and perform under deadlines, with a willingness to work within changing priorities. Ability to maintain confidentiality of the firm's internal client information.
International Payroll and Tax Specialist - for prominent law firm in Washington, DC. This position is responsible for payroll processes firmwide. This position is the main contact for employees and external vendors regarding payroll issues, and coordinates HR to coordinate changes relating to payroll. Candidate will work closely with domestic tax reporting vendor regarding accuracy of payroll tax deposits and filings.
Duties for this position:
Work with HR regarding in-house ERP system ensuring necessary changes are included for payroll processing.
Main point of contact for employee questions regarding payroll in all offices outside of the U.S
Research proper taxation of employer paid benefits and country specific payroll tax laws.
Assist in creating/maintaining SOP/Checklists; ensure policies and procedures are being adhered to - keep written procedures updated.
Follow, and audit process controls ensuring data integrity/minimizing errors.
Research payroll discrepancies and employee payroll issues; perform audits of payroll reports prior to final transmission and validate confirmed final reports.
Load imported files received from various vendors, research and email appropriate audience of any file issues or discrepancies.
Provide general ledger data to Accounting and assist in payroll GL account reconciliations where applicable.
Work with federal, state, and local tax agencies to ensure filing compliance; respond to notices and maintain good account standing.
Create practices to minimize risk regarding payroll tax compliance; domestically and abroad.
Work closely with tax compliance vendor ensuring data integrity of information
Remain versed in all relevant systems and portals regarding payroll processing.
Bachelor’s degree preferred, must have at least 3-5 years of global payroll experience, understanding of payroll processes and state, local, and international laws pertaining to payroll administration, payroll certification and training strongly preferred. Mid-large law firm or professional services experience ideal. Prior experience working with Workday, ADP, and/or Safeguard is preferred. Proficiency with Microsoft Office Suite. Attention to detail and strong organizational, time management, and prioritization skills Successful experience working in a fast paced, deadline driven environment. Discretion, and experience dealing with highly confidential information. Outstanding interpersonal and analytical skills. Salary is commensurate with experience.
Accounts Payable Manager - for global law firm in Washington, DC. This position is responsible for the daily operations of the accounts payable function. Responsibilities include completion of vendor payments, expense reimbursement, and disbursement processing. This position is responsible for ensuring compliance with local and international statutory requirements. The manager will be the leader regarding implementation of systems and processes related to accounts payable and disbursements firm-wide.
Position Requirements: Bachelor’s Degree required. At least 3 years of Finance/Accounting experience and at least one year supervisory experience is required. Strong interpersonal communication and writing skills required. Proven leadership skills with the ability to work both independently and within a group. The ability to prioritize work, handle high pressure situations, and meet deadlines is a must. Effective research and problem solving skills are necessary to be successful in this position. Prior experience and ability to prepare and present results for senior management is required.
Duties for this position:
Supervision of A/P payment staff; including performance evaluation. Management of the A/P function for all offices, management of vendor database and communications with vendors regarding unpaid invoices, analyze/draft amendments to A/P procedures complying with Firm policies and regulatory requirements, address functionality of accounts payable policies and procedures, including internal control procedures; update as necessary. Oversee system and workflow improvements utilizing Chrome River expense management software. Develop/monitor metrics to ensure efficiency and effectiveness of accounts payable operations and drive exceptional efficiency and service levels. Develop/oversee compliance process for reporting, use tax filing and unclaimed/abandoned property. Establish guidelines for all project requests made to A/P both from within the department and outside. Work directly with other department personnel on automation issues, training, and interfaces. Resolve complex or non-routine situations independently, resolve reconciling items when needed, work closely with the GL team, and participate in the annual audit. Ensure that staff members provide consistent and exceptional customer service to internal and external clients. Develop staff through formal and informal coaching, appropriate assignments, and the performance evaluation process to ensure work is appropriately prioritized and processed effectively. Stay current with developments, a practice and industry trends in the accounting field as it impacts the accounts payable function. Salary is commensurate with experience; generous employee benefits offered.